Effective Date: 24 February 2026
1. Data Controller
TradeKit™ is operated by TradeKit App. Registered with the UK Information Commissioner’s Office (ICO), registration number: C1881975. Data protection contact: support@tradekitapp.co.uk
2. Data We Collect
We collect information necessary to provide trade management services:
- Account Info: Name, email address, trade type.
- Trade Data: Quotes, invoices, expenses, job records and customer contact details you input.
- Media: Photos of receipts or job sites uploaded to our secure storage (EXIF metadata is automatically stripped).
- Payment Data: Processed securely via Stripe. We do not store credit card numbers.
- Device Info: A random device identifier for session management (max 2 devices).
- Error Logs: Anonymised error messages to help us fix bugs. Personal data is automatically redacted.
3. Lawful Basis for Processing
- Contract: Processing your trade data is necessary to provide the TradeKit service you signed up for.
- Legitimate Interest: Error logging and security measures to maintain service quality.
- Consent: Marketing communications (if you opt in).
4. How We Use Your Data
- To provide and maintain the TradeKit™ app and all its features.
- To calculate CIS deductions and VAT estimates (note: these are estimates only, not professional tax advice).
- To sync your data across your devices using Firebase.
- To process your Founder or Pro subscription payments via Stripe.
- To send you service-related emails (password resets, verification).
5. Third-Party Processors
Your data is shared with the following providers to make the app work:
- Google Firebase (Google LLC): Database hosting, authentication, file storage and App Check security. Data processed in accordance with Google Cloud terms. Privacy
- Stripe Inc: Payment processing and subscription management. Privacy
- postcodes.io (Ideal Postcodes): UK postcode lookups for address autofill. No personal data sent beyond the postcode entered.
- Google Fonts: Font delivery (your IP address may be logged by Google).
- OCR.space: Receipt text extraction for expense scanning. Only the receipt image is sent; no personal data is included. Privacy
6. Data Retention
- Your account data is retained as long as your account is active.
- If you delete your account, all your data including jobs, quotes, expenses, media, error logs and feedback is permanently deleted.
- Error logs are retained for a maximum of 90 days.
7. Your Rights (UK GDPR / Data Protection Act 2018)
You have the right to:
- Access: Request a copy of all data we hold about you (use "Download My Data" in Settings).
- Rectification: Update your profile information at any time in Settings.
- Erasure: Delete your account and all associated data (use "Delete Account" in Settings).
- Portability: Export your data in JSON format.
- Restriction: Contact us to restrict processing of your data.
- Object: Contact us to object to processing based on legitimate interest.
- Withdraw Consent: For any consent-based processing, withdraw at any time.
8. Cookies & Local Storage
TradeKit uses browser localStorage (functionally equivalent to cookies) for:
- Essential: Authentication tokens, device ID, app settings. These are strictly necessary for the app to function.
- Functional: Dark mode preference, onboarding status.
We do NOT use tracking cookies or analytics cookies. The landing page uses a Google Ads conversion tag to measure ad campaign performance. This tag does not track your activity within the TradeKit app itself.
9. International Transfers
Firebase and Stripe may process data in the United States. Both providers operate under Standard Contractual Clauses (SCCs) approved by the UK ICO.
10. Children
TradeKit is designed for business use by adults aged 18 and over. We do not knowingly collect data from anyone under 18.
11. Data Breaches
In the event of a data breach, we will notify the ICO within 72 hours as required by UK GDPR and will notify affected users without undue delay.
12. Complaints
If you have concerns about how we handle your data, you can contact the Information Commissioner’s Office (ICO) at ico.org.uk/make-a-complaint
13. Changes to This Policy
We may update this policy from time to time. The effective date at the top will be updated accordingly.
Contact: support@tradekitapp.co.uk
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